Why Secure Printing and Compliance Are Critical for Modern Businesses
In today’s digital-first workplace, organisations prioritise cybersecurity for email, networks, and cloud storage—but print security is often overlooked. Sensitive documents like contracts, invoices, HR records, and strategic plans are still printed every day, creating potential risks for data leaks and compliance breaches.
Modern solutions like cloud print and Managed Print Services (MPS) make it easier than ever to:
Protect your documents
Track print usage
Maintain compliance
Improve workflow efficiency
Reduce costs
The Hidden Risks of Traditional Printing
Many businesses still rely on legacy print systems that lack modern security features. Common risks include:
Unsecured print queues, allowing sensitive documents to be accessed by anyone
No user tracking, making it difficult to monitor who printed what, when, and where
Data leaks, as documents may be exposed through shared or unsecured printers
Compliance violations, risking fines for failing to meet standards such as ISO 27001, GDPR, or HIPAA
Legacy print environments not only create security vulnerabilities—they also increase operational costs through wasted paper, toner, and administrative inefficiencies.
How Cloud Printing Enhances Security and Compliance
Cloud-based print solutions provide advanced security and control for modern workplaces. Key benefits include:
Secure print release – documents only print when the user authenticates at the device via PIN, card, or mobile credentials, eliminating abandoned printouts
Encrypted print jobs – all data is encrypted in transit and at rest, protecting sensitive information
Remote and hybrid printing – employees can print securely from home, the office, or mobile devices while central control is maintained
Comprehensive audit trails – track every print job to simplify compliance reporting and ensure accountability
Cloud print transforms printing from a potential liability into a secure, manageable process.
Managed Print Services (MPS) and MPS Monitor for Maximum Control
Fuji Print Solutions’ Managed Print Services (MPS), combined with MPS Monitor, provides complete visibility and control over your print fleet. Key features include:
Real-time monitoring of all devices and locations
Automated alerts for unusual print activity, helping identify potential security risks
Centralised policy enforcement to control who can print what and where
Optimised workflows to reduce unnecessary prints and minimise waste
With MPS Monitor, businesses gain actionable insights, full compliance reporting, and a proactive approach to print security, while reducing IT workload.
Why Print Security Should Be Part of Your Strategy
A secure printing environment delivers multiple business benefits:
Protects sensitive information from accidental or intentional exposure
Ensures compliance with industry regulations and standards
Reduces operational costs and waste
Increases accountability and workflow efficiency
Strengthens overall cybersecurity posture
Ignoring print security is no longer an option—modern solutions like cloud print, secure print release, and MPS make it easier than ever to safeguard documents and maintain compliance.
Why Choose Fuji Print Solutions for Secure Printing and Compliance
Fuji Print Solutions helps businesses implement a secure, compliant, and fully managed print environment, with features including:
Cloud print solutions for hybrid and remote teams
Managed Print Services (MPS) with MPS Monitor for fleet visibility and security
Secure print release and encrypted printing across all devices
Cost optimisation, usage tracking, and waste reduction
Expert compliance support and reporting
Fuji Print Solutions enables businesses to minimise the risk of document leaks, ensure compliance, and gain full control over every print job.
Secure Your Printing Environment Today
Protecting sensitive data starts with your print environment. Fuji Print Solutions offers end-to-end secure printing and compliance solutions, from cloud print to MPS and real-time monitoring with MPS Monitor.
Take control of your print infrastructure, reduce risks, and improve efficiency — all while ensuring compliance with industry standards.