Why Choosing the Right Printing Devices Is Critical for Cost Efficiency
Printing is one of the most overlooked operational expenses in many organisations. While print may seem simple, a few multifunction devices, some toner, a network connection, the cost impact of choosing the wrong devices can be enormous.
From excessive cost-per-page to energy usage, overpowered hardware, under-utilised copiers, and high service fees, many businesses unknowingly waste thousands of dollars per year simply because their device selection was never strategically planned.
This is why choosing the right print devices, and building a print fleet that matches your actual workload and workflow, is crucial for sustainable cost efficiency.
And this is exactly where Fuji Print Solutions delivers unmatched expertise.
Why Device Selection Matters More Than Ever
1. Right-Sized Devices Reduce Cost-Per-Page
Different devices have dramatically different running costs.
For example:
A small desktop printer might be cheap upfront — but have the highest cost-per-page.
A high-volume multifunction device (MFD) might cost more initially — but offer ultra-low running costs and built-in automation.
Choosing the wrong device for the job means paying more for every printed page, every day.
Correct device sizing = immediate and long-term savings.
2. Avoid Overpowered or Underpowered Machines
A device that’s too powerful wastes money.
A device that’s too weak creates delays, bottlenecks, and increased maintenance.
The wrong device results in:
Overloaded machines breaking down
Oversized machines sitting idle
Poor placement leading to traffic and downtime
Excess service calls and consumables
Slower workflows and frustrated staff
Smart device selection ensures each department, workflow, and location gets the perfect match — nothing more, nothing less.
3. Energy Efficiency Impacts Operational Costs
Modern multifunction printers come with:
Low-energy sleep modes
Eco-friendly toner systems
Duplex defaults
Intelligent power management
Older or improperly selected devices can cost significantly more in electricity and consumables.
A strategic device deployment can reduce energy usage by 20–40%, supporting both cost reduction and sustainability goals.
4. Workflow Matters — and Not All Devices Are Equal
Every business prints differently.
Some need:
High-speed bulk printing
Advanced scanning and OCR
Colour accuracy
Cloud storage integration
Secure print release
Mobile printing
Others need only basic printing with low volume.
Choosing the wrong device for the workflow leads to inefficiencies, extra steps, and unnecessary manual handling.
Correct device selection ensures printing supports your workflow — instead of slowing people down.
5. Hidden Costs Add Up Fast
The wrong devices often lead to hidden expenses such as:
Frequent toner purchases
Overuse of expensive colour prints
Downtime and service calls
Increased IT involvement
Additional accessories or paper handling
Wasted staff time walking to distant or overloaded devices
A strategically designed print fleet eliminates these hidden drains on your budget.
How Fuji Print Solutions Helps Businesses Choose the Right Devices
Fuji Print Solutions uses a proven, data-driven approach to help businesses design a print environment that is efficient, reliable, and cost-effective.
1. Comprehensive Print Assessments
Fuji Print Solutions begins with a full evaluation of:
Current device usage
Monthly print volumes
Cost-per-page
Department workflows
Energy usage
Device age and service history
Locations and accessibility
This assessment provides clear visibility into waste, inefficiencies, and the real cost of your existing print setup.
2. Data-Driven Device Recommendations
Instead of guessing which devices you need, Fuji Print Solutions uses real data to match your organisation with the perfect mix of:
Multifunction devices (MFDs)
Desktop printers
High-volume production machines
Specialty devices (A3, colour, scanning-heavy)
Cloud-enabled and secure models
Every recommendation is based on:
✔ Print volume
✔ Workflow patterns
✔ Budget
✔ Cost-per-page efficiency
✔ Department needs
✔ Security requirements
✔ Future growth
This ensures your fleet is optimised for cost, performance, and scalability.
3. Strategic Fleet Design and Placement
Fuji Print Solutions doesn’t just recommend devices — they optimise your entire print fleet layout.
That includes:
Reducing unnecessary devices
Strategically placing MFDs
Ensuring fast, easy access for staff
Eliminating print bottlenecks
Balancing load across the fleet
Minimising downtime and queues
This design-driven approach improves productivity while reducing waste.
4. Ongoing Support and Cost Monitoring
Once devices are deployed, Fuji Print Solutions provides ongoing support and analytics, which may include:
Remote monitoring
Automated consumables
Service alerts
Usage reporting
Cost tracking by user/department
Recommendations to keep costs low
Your print environment continues improving long after installation.
5. Integrated Cloud and Security Features
Modern Fuji devices support:
Cloud printing
Mobile printing
Secure print release
Encrypted workflows
User authentication
Company policy enforcement
So your business benefits from not only cost efficiency — but enhanced security, compliance, and workflow automation.
The Bottom Line: The Right Devices Save Money — Fuji Print Solutions Makes It Easy
Device selection is one of the most important factors in controlling print costs.
Choosing the wrong printer or multifunction device can cost your business thousands per year.
Choosing the right device fleet can deliver:
✔ Lower print costs
✔ Increased productivity
✔ Greater device reliability
✔ Reduced IT workload
✔ Lower energy usage
✔ Better security
✔ A more sustainable operation
Fuji Print Solutions specialises in helping businesses optimise their device selection with a tailored, data-driven approach that delivers immediate and long-term savings.
Ready to Optimise Your Print Devices for Maximum Cost Efficiency?
Fuji Print Solutions can assess your current print setup and help you design a smarter, more cost-effective, and future-ready print environment.